Real problems. Real solutions. Real results.

The Problem

The Rotary Club coordinated festival sponsorships through spreadsheets and group emails. Members had no visibility into who was contacting which sponsor, calls were duplicated, and the leadership team had no real-time view into revenue secured vs. pipeline.

What We Built

• Personal sponsor dashboard for each team member — assigned contacts, status tracking, and dollar amounts
• Team leaderboard showing contacted %, committed count, and dollars secured across all members
• Status pipeline: Contacted → In Discussion → Committed → Paid with one-click updates
• Live dollar breakdown chart (Paid / Committed / Pipeline) for leadership reporting
• Stripe payment integration for collecting sponsor payments directly in the platform
• Automated email notifications to sponsors and team members at each status change
• Admin view aggregating all 22+ team members into a single sponsorship command center

The Outcome

• 100% contact rate achieved across all assigned sponsors — no leads left uncontacted
• $500 committed and $1,500 in pipeline tracked in real time across the full team
• Zero duplicate outreach — each sponsor owned by one team member with full visibility
• Leadership reports generated instantly from the dashboard — no manual spreadsheet updates

The Problem

Vendor applications for the Cars & Carnivores Street Festival were collected by email and paper form. The committee manually followed up with each applicant, collected booth photos separately, and had no way to track application status or coordinate payment.

What We Built

• Public-facing vendor application portal with guided 3-step process (apply → review → pay)
• Booth setup photo upload integrated directly into the application
• Admin review dashboard for the committee — approve, decline, or request changes per applicant
• Automated status emails triggered at each stage of the review process (applied, approved, declined)
• Stripe payment integration — vendors pay their booth fee directly after approval to lock in their spot

The Outcome

• Application process reduced from multi-email back-and-forth to a single 3-minute form
• Committee review time cut significantly — all applications in one place with full context
• Vendors receive immediate confirmation and status updates without manual follow-up
• Photo requirements enforced at application time — no chasing missing materials post-submission

The Problem

LaunchRolesville teaches entrepreneurs the fundamentals of building a real business across a multi-week cohort program. Class schedules, speaker information, and chapter resources were communicated by email — students missed updates, resources were hard to find, and coordinators spent hours managing logistics manually.

What We Built

• Student portal with the full cohort class schedule — dates, times, locations, and speaker bios
• Per-week resource library with downloadable Business Owners Playbook chapters
• Speaker directory with headshots, titles, and credentials linked to each session
• Admin panel for managing cohorts, applicants, speakers, and resources
• Applicant tracking system for coordinator review and cohort enrollment

The Outcome

• Students arrive to every class prepared — schedule, speaker, and materials in one place
• Coordinator email volume reduced — portal answers the questions students used to email about
• Resource downloads tracked per chapter — coordinators see which materials students engage with
• Program scaled from one cohort to repeatable multi-cohort delivery without adding admin overhead