Every kind of software your business needs. Built exactly for how you work.
Seven core service categories. Every engagement starts with a discovery conversation — because what you need should be built around your process, not the other way around.
Custom Workflow Applications
One system built around the process that runs your business: the intake, approvals, handoffs, and reporting currently spread across spreadsheets, email chains, and three apps that do not talk to each other. Every step, every status, and every record in one place your whole team works from.
Client Portal & Intake System
A branded, secure portal where your clients can submit intake forms, upload documents, track their case or project status, and communicate with your team. Replaces shared email inboxes and paper forms.
Booking & Scheduling App
Custom scheduling built around your availability rules, staff assignments, service types, and customer preferences. Automated confirmations, reminders, and calendar sync. Not a Calendly workaround — a real system.
Field Service & Job Management
Digital dispatch board, mobile technician app, real-time job tracking, automated invoicing, and accounting sync. Built for the way field service businesses actually operate — not a generic platform.
Custom CRM & Client Management
A client database and pipeline management system built around your sales process, not a generic CRM's idea of what your process should be. Tracks every relationship, task, and communication the way you work.
Legacy System Modernization
Replace brittle, outdated software that your business has outgrown. We audit your current system, map your workflows, and build a modern replacement — with data migration and a managed cutover plan.
Connect QuickBooks Online or Desktop to the systems you run your business on, so invoices, payments, and customer records sync automatically instead of being retyped.
Frequently asked questions
How do I know which type of custom software my business needs?
You usually do not need to decide that up front, and it is not a good use of your time to try. Discovery starts from the process that is costing you hours or losing you money, not from a product category. Most projects turn out to be a combination anyway: a client portal that also handles scheduling, or a field service app that also does invoicing.
Can you build software that works with the tools we already use?
Yes, and that is usually the right approach. QuickBooks, Stripe, Microsoft 365, Google Workspace, DocuSign, and most modern platforms publish APIs we can build against. Keeping your accounting or practice management system as the system of record is almost always cheaper than replacing it.
How long does a custom software project take?
A focused first build typically ships in eight to twelve weeks once the scope is defined. Larger systems and deeper third-party integrations extend that. The timeline is set during scoping and written into the project agreement, so you are not estimating against a moving target.
What does custom software cost, and how is it priced?
Every feature is assigned a Kairos Unit value during scoping, and the KU total converts to a fixed price locked in your project agreement before any code is written. There is no hourly billing. If you add scope later it is quoted as a separate change order, and your original price does not change retroactively.
Who owns the software once it is built?
You do, and it is stated in the agreement rather than left implied. That covers the source code, your data, and control of hosting and domains. It is worth confirming this in writing with any developer you talk to, because work-for-hire and license arrangements are very different things.
What happens after launch?
Data migration, staff training, and go-live support are part of the project rather than a separate invoice. After that, the Kairos Care plan covers enterprise hosting, managed SSL, security patching, and ongoing development, so the software keeps up as your business changes.
Not sure which fits? Start with a discovery conversation.
You don't need to know exactly what you need before you reach out. That's what the discovery process is for.
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